The complete Staff Rota & Payroll system
Run your rota, payrolland leave — in one place.
A complete management system for cafés, restaurants, service stations and shops. Plan the week, track real hours, manage holidays and send pay-ready timesheets to your accountant — for one site or many, all from any phone.
Manager & staff logins · works on any phone · one site or many
Weekly rota — Riverside Café
Week of 15 Jun · Published
Weekly rota
Build the week in minutes.
Tap a cell, set a shift to WORK, OFF, HOLS or SICK, and the hours add up as you go. A red coverage strip flags any gaps and amber warnings catch clashes the moment they appear. Publish when you're ready and the whole team is notified. Then staff sort their own cover, swaps and availability from their phones — with every change passing through your approval.
- Week, day and month board views
- Copy last week, copy single shifts, or apply a saved template
- Staff availability respected — clashes flagged as you schedule
- AI draft — generates a week from your usual patterns for you to review and approve
- Live coverage gaps & conflict warnings
Payroll timesheets
Pay-ready timesheets, automatically.
Every shift you schedule rolls straight into the pay period — no double entry. Gross pay is calculated from the rota as you go, on your own pay schedule: weekly (Mon–Sun) or monthly with any start day. Send the whole period to your accountant as PDF and Excel in one click. Need it in your payroll software? Download a payroll-ready CSV — including a Sage 50-style layout — and import it there.
- Weekly or monthly pay periods — any start day, per business
- Hourly, salaried & overtime all handled
- Send to accountant, or export a payroll-ready CSV (incl. Sage-style)
Pay period · 25 May → 24 Jun
Send to accountant| Name | Rate | Hours | Gross |
|---|---|---|---|
| MTMia Thornton | £12.40 | 38 | £471.20 |
| JEJordan Ellis | £12.40 | 42 | £520.80 |
| PNPriya Nair | £11.80 | 31 | £365.80 |
| LMLeo Marsh | £11.80 | 32 | £377.60 |
| HCHannah Cole | £13.10 | 39 | £510.90 |
| Total | 182 | £2,246.30 |
Payroll accuracy
See pay take-home — clearly an estimate.
Gross pay is calculated accurately in-app. On top, you get a clearly-labelled estimate of PAYE, National Insurance, pension and student-loan deductions — so you can sanity- check take-home before payday. Print payslips and an Employer's Summary, with a built-in minimum-wage safety check that flags anyone below the legal rate.
- Estimated PAYE, NI, pension & student loan
- Payslips & Employer's Summary · Statutory Sick Pay
- Minimum-wage band check & daily HMRC rate-watch
Deductions are an estimate for guidance only — final figures come from HMRC-recognised payroll software or your accountant. The app does not file RTI to HMRC.
Payslip · June 2026
Estimate only| Gross pay | £1,824.00 | ||
| PAYE income tax (est.) | −£181.40 | ||
| National Insurance (est.) | −£94.10 | ||
| Pension — employee (est.) | −£72.96 | ||
| Student loan (est.) | −£0.00 | ||
| Estimated take-home (net) | £1,475.54 | ||
Estimate for guidance only — final figures come from HMRC-recognised payroll software or your accountant. This app does not file RTI to HMRC.
Leave & holidays
Leave and holidays, all in sync.
Record a holiday or sick day once and it shows on the rota and the timesheet automatically. Staff request leave from their own phone; you Approve or Decline with a tap and entitlement balances update instantly.
- Holiday entitlement estimator & remaining balances (estimates to check)
- Staff self-serve requests from their phone
- Approvals sync to the rota & payroll · full absence history report
June 2026
Booked leaveStaff portal
Your team runs the small stuff themselves.
Every staff member gets their own login. They see their upcoming shifts across every business they work at, request leave, and sort out day-to-day changes without a phone call to you: claiming an open shift, offering one of theirs for cover, or proposing a straight swap with a colleague. Nothing moves on the rota until you approve it — staff propose, you decide.
- Shifts, leave requests & balances (when enabled) on their own phone
- Claim open shifts, offer cover, propose swaps — all subject to your approval
- Weekly availability that shows on the rota and steers the AI draft
- Clock in from their phone or the tablet kiosk
Time & attendance
Real worked hours, on any phone.
Staff clock in and out from their phone, or from a shared tablet kiosk with a quick PIN. Compare scheduled hours against what was actually worked, and review any variance before it reaches payroll.
- Phone clock-in or tablet PIN kiosk
- Scheduled vs actual hours, side by side
- Attendance variance flagged for review
Riverside Café · Mon 15 Jun
Multi-business
One login. Every site.
Run more than one business? Switch between sites in a tap, or open the all-businesses dashboard to plan the whole week at once. Each store keeps its own payroll calendar, accountant and rate overrides — and double-bookings across sites are flagged for you.
- Per-business payroll calendars, accountants & employment terms
- Switch stores without logging out
- All-businesses dashboard, clash detection & on-leave-elsewhere flags
Your businesses
All businessesComplete management system
Everything you need to run the team — in one system.
Weekly rota
Shift board with live coverage and totals.
Payroll timesheets
Hours roll into pay-ready gross totals.
Leave & holidays
Entitlements, requests and balances.
Clock in / out
Real worked hours, not just planned.
Coverage & gaps
See shortfalls before the week starts.
Multi-business
One login across every store.
Staff portal
Own logins — shifts, leave requests and clock-in on their phone.
Cover, swaps & open shifts
Staff arrange their own cover — with manager approval.
Notifications
Email and mobile push when it matters.
Exports
PDF, Excel, payroll CSV — or straight to your accountant.
Roles & access
Admin and staff roles, secure logins.
Estimated deductions
PAYE, NI, pension & student loan — clearly an estimate.
Payslips & summaries
Payslips and an Employer's Summary, PDF or Excel.
Minimum-wage check
Flags anyone below the legal rate for their band.
Statutory Sick Pay
SSP on the rota cost & timesheet (2026 rules).
HMRC rate-watch
Daily check keeps tax & wage figures current.
Admin-only shifts
Pencil in shifts only you can see; staff see TBC.
AI rota draft
Draft the week from your patterns — you review and approve.
Reports & absence history
Hours, labour cost, overtime, attendance and per-person absence spells.
Payroll CSV export
Import into your payroll software — incl. a Sage 50-style layout.
Share from your phone
Send a rota, report or timesheet to WhatsApp from the share sheet.
Simple pricing
Start free. Choose a plan when you're ready.
Every plan starts with a free 14-day trial — no card needed.
Starter
For a single business with up to 16 staff. All features.
- ✓1 business
- ✓Up to 16 staff
Everything included
- ✓Weekly rota with split shifts, cover alerts & staff availability
- ✓AI weekly rota draft — you review, then approve
- ✓Payroll timesheets — weekly or monthly, any pay period
- ✓Payroll-ready CSV export (incl. a Sage 50-style layout)
- ✓Estimated PAYE, NI, pension & student-loan deductions
- ✓Payslips & Employer's Summary (PDF & Excel)
- ✓Statutory Sick Pay (SSP) & minimum-wage safety checks
- ✓Leave, holidays, sick leave & absence history reports
- ✓Clock-in & attendance (phone + tablet)
- ✓Staff self-serve: cover, swaps, open shifts & availability — you approve
- ✓Reports — hours, labour cost, overtime & attendance
- ✓Daily HMRC rate-watch keeps figures current
- ✓Email & push notifications, plus team announcements
- ✓Share rotas & reports from your phone (e.g. to WhatsApp)
- ✓Phone app, staff portal & dark mode
Pro
Unlimited businesses and staff. All features.
- ✓Unlimited businesses
- ✓Unlimited staff
Everything included
- ✓Weekly rota with split shifts, cover alerts & staff availability
- ✓AI weekly rota draft — you review, then approve
- ✓Payroll timesheets — weekly or monthly, any pay period
- ✓Payroll-ready CSV export (incl. a Sage 50-style layout)
- ✓Estimated PAYE, NI, pension & student-loan deductions
- ✓Payslips & Employer's Summary (PDF & Excel)
- ✓Statutory Sick Pay (SSP) & minimum-wage safety checks
- ✓Leave, holidays, sick leave & absence history reports
- ✓Clock-in & attendance (phone + tablet)
- ✓Staff self-serve: cover, swaps, open shifts & availability — you approve
- ✓Reports — hours, labour cost, overtime & attendance
- ✓Daily HMRC rate-watch keeps figures current
- ✓Email & push notifications, plus team announcements
- ✓Share rotas & reports from your phone (e.g. to WhatsApp)
- ✓Phone app, staff portal & dark mode
Prices in GBP, billed annually. Cancel anytime — your plan runs to the end of the year you've paid for. Prices may change with at least 30 days' notice.
The complete system
Run your rota and payroll in one place.
Rota, payroll timesheets, leave and every site — one login, from any phone.
Create your account