The complete Staff Rota & Payroll system
Run your rota, payrolland leave — in one place.
A complete management system for cafés, restaurants, service stations and shops. Plan the week, track real hours, manage holidays and send pay-ready timesheets to your accountant — for one site or many, all from any phone.
Manager & staff logins · works on any phone · one site or many
Weekly rota — Riverside Café
Week of 15 Jun · Published
Weekly rota
Build the week in minutes.
Tap a cell, set a shift to WORK, OFF, HOLS or SICK, and the hours add up as you go. A red coverage strip flags any gaps and amber warnings catch clashes the moment they appear. Publish when you're ready and the whole team is notified.
- Week, day and month board views
- Copy last week or apply a saved week template
- Live coverage gaps & conflict warnings
Payroll timesheets
Pay-ready timesheets, automatically.
Every shift you schedule rolls straight into the pay period — no double entry. Gross pay is calculated from the rota as you go, on your own pay schedule: weekly (Mon–Sun) or monthly with any start day. Send the whole period to your accountant as PDF and Excel in one click.
- Weekly or monthly pay periods — any start day, per business
- Hourly, salaried & overtime all handled
- Send to accountant · logged in Sent History
Pay period · 25 May → 24 Jun
Send to accountant| Name | Rate | Hours | Gross |
|---|---|---|---|
| MTMia Thornton | £12.40 | 38 | £471.20 |
| JEJordan Ellis | £12.40 | 42 | £520.80 |
| PNPriya Nair | £11.80 | 31 | £365.80 |
| LMLeo Marsh | £11.80 | 32 | £377.60 |
| HCHannah Cole | £13.10 | 39 | £510.90 |
| Total | 182 | £2,246.30 |
Payroll accuracy
See pay take-home — clearly an estimate.
Gross pay is calculated accurately in-app. On top, you get a clearly-labelled estimate of PAYE, National Insurance, pension and student-loan deductions — so you can sanity- check take-home before payday. Print payslips and an Employer's Summary, with a built-in minimum-wage safety check that flags anyone below the legal rate.
- Estimated PAYE, NI, pension & student loan
- Payslips & Employer's Summary · Statutory Sick Pay
- Minimum-wage band check & daily HMRC rate-watch
Deductions are an estimate for guidance only — final figures come from HMRC-recognised payroll software or your accountant. The app does not file RTI to HMRC.
Payslip · June 2026
Estimate only| Gross pay | £1,824.00 | ||
| PAYE income tax (est.) | −£181.40 | ||
| National Insurance (est.) | −£94.10 | ||
| Pension — employee (est.) | −£72.96 | ||
| Student loan (est.) | −£0.00 | ||
| Estimated take-home (net) | £1,475.54 | ||
Estimate for guidance only — final figures come from HMRC-recognised payroll software or your accountant. This app does not file RTI to HMRC.
Leave & holidays
Leave and holidays, all in sync.
Record a holiday or sick day once and it shows on the rota and the timesheet automatically. Staff request leave from their own phone; you Approve or Decline with a tap and entitlement balances update instantly.
- Holiday entitlement & remaining balances
- Staff self-serve requests from their phone
- Approvals sync to the rota & payroll
June 2026
Booked leaveTime & attendance
Real worked hours, on any phone.
Staff clock in and out from their phone, or from a shared tablet kiosk with a quick PIN. Compare scheduled hours against what was actually worked, and review any variance before it reaches payroll.
- Phone clock-in or tablet PIN kiosk
- Scheduled vs actual hours, side by side
- Attendance variance flagged for review
Riverside Café · Mon 15 Jun
Multi-business
One login. Every site.
Run more than one business? Switch between sites in a tap, or open the all-businesses dashboard to plan the whole week at once. Each store keeps its own payroll calendar, accountant and rate overrides — and double-bookings across sites are flagged for you.
- Per-business payroll calendars & accountants
- Switch stores without logging out
- All-businesses dashboard & clash detection
Your businesses
All businessesComplete management system
Everything you need to run the team — in one system.
Weekly rota
Shift board with live coverage and totals.
Payroll timesheets
Hours roll into pay-ready gross totals.
Leave & holidays
Entitlements, requests and balances.
Clock in / out
Real worked hours, not just planned.
Coverage & gaps
See shortfalls before the week starts.
Multi-business
One login across every store.
Staff phone logins
Shifts and leave in every pocket.
Notifications
Email and mobile push when it matters.
Exports
PDF, Excel or straight to your accountant.
Roles & access
Admin and staff roles, secure logins.
Estimated deductions
PAYE, NI, pension & student loan — clearly an estimate.
Payslips & summaries
Payslips and an Employer's Summary, PDF or Excel.
Minimum-wage check
Flags anyone below the legal rate for their band.
Statutory Sick Pay
SSP on the rota cost & timesheet (2026 rules).
HMRC rate-watch
Daily check keeps tax & wage figures current.
Admin-only shifts
Pencil in shifts only you can see; staff see TBC.
Simple pricing
Start free. Choose a plan when you're ready.
Every plan starts with a free 14-day trial — no card needed.
Starter
For a single business with up to 16 staff. All features.
- ✓1 business
- ✓Up to 16 staff
Everything included
- ✓Weekly rota with split shifts & cover alerts
- ✓Payroll timesheets — weekly or monthly, any pay period
- ✓Estimated PAYE, NI, pension & student-loan deductions
- ✓Payslips & Employer's Summary (PDF & Excel)
- ✓Statutory Sick Pay (SSP) & minimum-wage safety checks
- ✓Leave, holidays & sick leave
- ✓Clock-in & attendance (phone + tablet)
- ✓Daily HMRC rate-watch keeps figures current
- ✓Email & mobile push notifications
- ✓Phone app, staff portal & dark mode
Pro
Unlimited businesses and staff. All features.
- ✓Unlimited businesses
- ✓Unlimited staff
Everything included
- ✓Weekly rota with split shifts & cover alerts
- ✓Payroll timesheets — weekly or monthly, any pay period
- ✓Estimated PAYE, NI, pension & student-loan deductions
- ✓Payslips & Employer's Summary (PDF & Excel)
- ✓Statutory Sick Pay (SSP) & minimum-wage safety checks
- ✓Leave, holidays & sick leave
- ✓Clock-in & attendance (phone + tablet)
- ✓Daily HMRC rate-watch keeps figures current
- ✓Email & mobile push notifications
- ✓Phone app, staff portal & dark mode
Prices in GBP, billed monthly. Cancel anytime. Prices may change with at least 30 days' notice.
The complete system
Run your rota and payroll in one place.
Rota, payroll timesheets, leave and every site — one login, from any phone.
Create your account